PURCHASE VOUCHER :
We can use the purchase voucher to record all purchase related transactions in Tally. Generally, We buy goods (or) services on credit or cash. Purchase voucher allows user to record in both mode (cash / credit). The Key for Purchase Voucher is F9. And path is Gateway of Tally — Accounting vouchers
SALES VOUCHER:
We can use the sales voucher to record all sales related transactions in Tally. Generally, we sale goods (or) services on credit or cash. Sales voucher allows user to record in both mode (cash / credit). The key for sales voucher is F8. And path is Gateway of Tally — Accounting Vouchers.
Settings:
Purchase and sales vouchers have two modes.
- Invoice Mode
- Item Invoice : Item invoice is about to record transactions, that are related to stock items / inventory .
Example : We purchase / sale 10 computers . Then use this mode to record. - Accounts Invoice : This is about to record service related transactions.
Example : We purchase / sale advertising service . Then use this mode to record.
- Item Invoice : Item invoice is about to record transactions, that are related to stock items / inventory .
- Voucher mode :
This mode allows user to record purchase or sales related transactions in debit and credit mode . It can be either inventory or service
IMPORTANT KEYS:
- use CTRL + V to switch between voucher mode to invoice mode or invoice mode to Voucher mode
- use ALT + I to switch between Item invoice to accounts invoice or accounts invoice to item invoice
ASSIGNMENT ON
PURCHASE VOUCHER
(Item Invoice mode )
- Company has following opening stock in Rajam Godown
- Monitors — 30 pcs @ Rs. 5,000
- Keyboards – 50 pcs @ Rs. 500
- Mouse – 60pcs @ Rs. 300
- Pendrives – 90pcs @ Rs. 600
- Company has cash opening balance — Rs. 5,00,000/-
- Company purchase the following stock from Alpha technologies with Ref no : AT / 100 and stored at Rajam location. Dated : 01/09/2020.
- Monitors — 10 pcs @ Rs. 5,000
- Keyboard — 10 pcs @ Rs. 500
- Mouse – 10 pcs @ Rs. 300
- Pendrives – 10 pcs @ Rs. 600
- Company has paid the pending amount to Alpha Technologies against ref no : AT/ 100 in cash — Rs. 40,000/- on 02/09/2020
- Company sold the following items to Raghav industries with ref no : RI/100 and delivered from Rajam location. Dated: 01/10/2020
- Monitors – 15 pcs @ Rs. 6,000
- Keyboard – 15 pcs @ Rs. 700
- Mouse – 15 pcs @ Rs. 400
- Pendrives – 15 pcs @ Rs. 800
- Company received the full pending amount from Raghav industries against ref no: RI/100 in cash. Dated : 02/10/2020.
SOLUTION
STEP : 01
- Press F11 for Company Features
- Press F2 for Accounting Features
- Storage & Classification:
Maintain Multiple Godowns : Yes - Invoicing:
Enable Invoicing ? Yes
Record Purchases in invoice mode ? Yes - ACCEPT – YES
STEP : 02
- Gateway of Tally — Inventory Info — Godowns — Create
Name : Rajam
Press enter > Accept – Yes - Gateway of Tally > Inventory info > Stock Groups > Create
Name : Electronics
Press enter > Accept – yes - Gateway of Tally > Inventory info > Units of measure > Create
Symbol : Pcs
Press enter > Accept – yes - Gateway of Tally > inventory info > Stock items > Create
Name : Monitors
Under : Electronics
Units : Pcs
Quantity : 30 pcs
Godown : Rajam
Rate : 5,000
Value : 1,50,000
Press ENTER _ Accept – yes - Enter the remaining all items same as above .
stock summary : ( 2,47,000.00)
Gateway of Tally > Display > Stock summary
STEP : 03
- Gateway of Tally > Accounts info > Ledgers > Alter > Cash > Enter the opening balance : 5,00,000/-.
- accept – yes
Step : 04
- Gateway of Tally > Accounting Vouchers
- Press F9 for Purchase Voucher
- Press ALT + F2 to change period
From : 01-04-2020
To : 31-03-2021 - Press F2 to change date
01-09-2020 - Press F12 for Configuration :
Use Common ledger Account for item Allocation ? Yes
Use defaults for Bill Allocations ? No - Supplier invoice No : AT / 100
- Party A/c Name :
ALT + C
Name : Alpha Technologies
Under : Sundry Creditors
Maintain Balances Bill By Bill : Yes
Accept_ Yes - Purchase Ledger :
Name : Purchase A/c
Under : Purchase Accounts
Inventory values are affected :yes
Press enter
Accept _ yes - Name of Item :
Select “MONITORS” from list > press enter
Godown : Rajam
Quantity : 10pcs
Rate: 5,000
Press enter - select & Enter the remaining all items
- TOTAL PURCHASE VALUE Rs. 64, 000/-
- press enter
- Type Ref : New Ref
- Name : AT / 100
- Amount : 64,000
- press Enter — Accept _ Yes
Reports :
- Gateway of Tally > Stock Summary > 3,11,000/-
- Gateway of Tally > Statements of Inventory > Godowns > Rajam
ELECTRONICS > 270PCS
Step : 05
Gateway of tally > Display > Statements of Accounts > Outstandings > payables > ALPHA TECHNOLOGIES > RS. 64,000/-
Step : 06
- Gateway of Tally > Accounting Vouchers > press F5 for payment voucher
- Account : Cash
- Particulars : select ALPHA TECHNOLOGIES from list
- Amount : 40,000
- select ” AGST REF” > Name : AT / 100 > Amount : 40,000
- Press Enter — Accept_ Yes
Step : 07
- Gateway of Tally > Accounting Vouchers > Press F8 for sales voucher
- press F2 to change the date : 01-10-2020
- Reference Number : RI / 100
- Party’s a/c name :
Alt + C
Name : Raghav industries
Under : Sundry Debtors
Maintain balances bill by bill : Yes
Press Enter > Accept – Yes - Sales Ledger :
Alt + C
Name : Sales A/c
Under : Sales Account
Inventory values are affected : Yes
Press Enter > Accept_Yes - Name of Item :
“Monitors” > Press enter - Godown :
Rajam - Quantity :
15pcs - Rate :
6,000 - Amount :
90,000 - ENTER THE REMAINING ALL THE ITEMS SAME AS ABOVE
- SALES VALUE : 1,18,500
- press enter >
- new ref : RI / 100
- Amount : 1,18,500
- press enter > Accept_ Yes
Report:
- Gateway of Tally > Stock Summary
value : 2,15,000 - Gateway of Tally > display > Statements of accounts > Outstandings > Bills receivable
VALUE : 1,18,500.00
Step : 08
- Press F6 for receipt voucher
- Account : Cash
- Particulars : Raghav industires
- Amount : 1,18,500
- press enter
- agst ref: ri/100
- Amount : 1,18,500
- press enter > Accept_Yes