How to record sales of goods services in Tally Prime ?

Sales Voucher will be open if F8 key is pressed. Transactions related to sales are recorded in this voucher. If the company is selling for cash or borrow, should be recorded in this voucher. The sales made by the company may be in the form of goods or service. In all, transactions related to company sales should be recorded in this voucher.

We can enter sales voucher in three modes

  1. ITEM INVOICE:
    When our company make sales in the form of items or items , then should record in this mode
  2. ACCOUNTS INVOICE :
    When our company make sales in the form of services, then should record in this mode
  3. VOUCHER MODE :
    We have to know the Accountancy rules of debit and credit , to enter the transactions in this mode

Note : Use CTRL + H to change the voucher mode in sales voucher.

Assignment – 1
(sales voucher with item invoice)

Company sold the following goods to RSS infotech with ref no : Sal/RSS/400 and delivered from Rajam godown. (Dated 02/07/2021) (Credit days : 30 days)

S.NOITEM NAMEQUANTITYRATE
1Keyboards05 pcsRs.500
2Laptops01 pcsRs. 30,000
3Mobiles10 pcsRs. 8,000
4Tabs5 pcsRs. 9,000
5Mouse6 pcsRs. 700
6Monitors2 pcsRs. 4,500

SOLUTION

  • Open Tally Prime
  • Gateway of Tally
    • Transactions
      • Vouchers
        • Press F8 for sales voucher
  • Press CTRL + H for Change mode
    • Select “Item Invoice” and press enter
  • Press ALT + F2 to change period
    • From : 01-04-2021 To: 31-03-2022
  • Press F2 to change date
    • 02-07-2021
  • Press F12 for configuration
    • Select Common Ledger A/c for item allocation : Yes
    • Use Default Bill-wise details for Bill Allocation : Yes
  • Reference No:
    Sal / Rss / 400
  • Party A/c Name :
    Select “Create “option or press (ALT + C)
    Name : RSS Infotech
    Under : Sundry Debtors
    Maintain Balances bill by bill : Yes
    Press Enter
    Accept_ Yes
  • Dispatch Details :
    <skip these field> Press Enter
  • Party Details:
    enter the party details like mailing name and address if requires <Press Enter>
  • Sales Ledger :
    Select “Create” option (or) Press ALT + C
    Name : Sales A/c
    Under : Sales Account
    Inventory values are affected : Yes
    <skip the remaining fields>
    Press enter
    Accept_ Yes
  • Name of Item :
    Select the item from the list and press enter
    Ex: Keyboards
  • Godown :
    Rajam
  • Quantity :
    05 pcs
  • Rate :
    500
  • Amount :
    2,500
    Press enter <Select end of list > Again Press enter
  • Similarly, select and enter the remaining items
  • Total Sales Value :
    1,70,700
  • Press Enter key
  • Now Bill-wise details screen Appears
    Type of Ref : New Ref
    Name : Sal / Rss/400
    Due Date (or) Credit Days : 30 days
    Amount : 1,70,700
  • Press enter > Accept _ Yes
sales voucher with item invoice

Assignment – 2
(Sales voucher Accounts Invoice)

Company raised an invoice on KRR Industries for the following service on 02-07-2021 with ref no : sale/krr/500

  • Consultancy Service – ₹ 50,000
  • Repairs and Maintenance Service – ₹ 40,000

SOLUTION

  • Gateway of Tally
    • Transactions
      • Vouchers
  • Press F8 for sales
  • Press CTRL + H for change mode
    • Select “Accounting Invoice ” in the list
  • Press F2 to change date and select “02-07-2021”
  • Reference No :
    Sale/KRR/500
  • Party’s A/c Name :
    Select ‘” Create” option, press enter (or) Press ALT + C
    Name : KRR Industries
    Under : Sundry Debtors
    Maintain Balances Bill By Bill : Yes
    <skip the remaining fields >
    Press Enter
    Accept _ Yes
  • Dispatch Details :
    <skip the remaining fields >
    Press enter
  • Party Details :
    <enter the address, contact details if requires>
  • Particulars :
    Select “Create” option (or) Press ALT + C
    Name : Consultancy Revenue
    Under : Indirect Incomes
    <skip the remaining fields>
    Press Enter
    Accept_ Yes
  • Amount :
    50,000
  • Similarly, create the other ledger “Repairs & Maintenance charges” under Indirect Incomes and enter the ledger amount ₹40,000
  • Press enter
  • now Enter the Bill-wise Details
    Type of ref : New Ref
    Name : Sale/krr/500
    Due Date / Credit days : 30 days
    Amount : 90,000
  • Press Enter
  • Accept_ Yes

Reports

  • Gateway of Tally > Display more reports > Account Books > Sales Register
    Press ALT + F1 for detailed report
  • (or) Press ALT + G for Go to option > Simply Type the text “Sales register “, then press enter
  • Stock Summary:
    Gateway of Tally > Reports > Stock Summary
sales voucher with accounts invoice

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