How do you create Purchase Order Tally Prime ?

WHAT IS PURCHASE ORDER ?

If our organization orders parties to buy goods or services, it should be recorded in this voucher. We have to place an order on which items are needed in this purchase order, how much quantity we want, and when to do so. Press CTRL + F9 key to open the purchase order voucher

WHAT IS RECIEPT NOTE ?

After the company places the purchase order, the creditor party should record the goods in this voucher if they deliver the goods to us according to the order. ALT + F9 is the key for receipt note voucher.

WHAT IS REJECTIONS OUT ?

Items that have reached our company may contain some damaged items. Or the commodity may not be as stated in the order. Or the quality may be low. In that case, those items can be rejected by our company again. In these cases, this voucher should be recorded.

ASSIGNMENT ON PURCHASE ORDER PROCESSING

  1. Company placed an order to RAMESH INDUSTRIES for purchasing goods with order no: PO/RI/500 for the following goods : Dated : 01/07/2021
    • Printers — 20 pcs @ Rs. 20,000/-
    • Scanners – 10 pcs @ Rs. 15,000/-
  2. Company received the goods from RAMESH INDUSTRIES against purchase order no : PO /RI/500 and stored at Rajam godown. challana number : ch/ri/500
    • Printers – 20 pcs @ Rs. 20,000/-
    • Scanners – 10 pcs @ 15,000/-
  3. Company returned the following goods due to inferior quality against challan no: CH/RI/500
    • Printers – 03 pcs @ Rs. 20,000/-
    • Scanners – 02 pcs @ Rs. 15,000/-

SOLUTION

SETTING – UP FEATURES

  • Press F11 for company features
  • Accounting:
    Maintain Accounts : Yes
    Enable Bill-wise entry : Yes
  • Inventory :
    Maintain Inventory : Yes
  • Press CTRL + A to accept the total screen

ACTIVATING THE VOUCHERS

  • Gateway of Tally
    • Masters
      • Alter
        • Accounting Masters
          • Voucher Type
  • Select “Purchase Order ” from list –> Press enter
  • Activate this voucher type : Yes
    • Accept _ Yes
  • Select “Receipt Note “from list –> Press enter
  • Activate this voucher type : Yes
    • Accept _ Yes
  • Select “Rejections out” from list — > Press enter
  • Activate this voucher type : Yes
    • Accept _ Yes

PURCHASE ORDER VOUCHER

  • Gateway of Tally
    • Vouchers
      • Press CTRL + F9 for purchase order
  • Press F2 to change date
    • 01-07-2021
  • Press F12 for configuration
    • General Details :
      Provide supplier details : Yes
      Provide Receipt, Order and import details : Yes
      Provide Receipt details : Yes
      Select common ledger a/c for item allocation : Yes
      Warn on duplicate order no : Yes
      Modify all fields during entry : Yes
  • Press CTRL + A to accept the total screen
  • Party A/c Name :
    <Create> (or) Press ALT + C key
    Name : Ramesh Industries
    Under : Sundry Creditors
    Maintain Balances bill by bill : Yes
    Press enter
    Accept _ Yes
  • Order Details :
    Mode / Terms of Payment : Single
    Terms of delivery : Single
  • Receipt Details:
    Dispatch through : Van
    Destination : Rajam
    Bill of lading / LR – RR No : RI / 300
    Date : 01-07-2021
    Motor vehicle no : AP 12345
    Press enter
  • Order No : PO / RI / 500
  • Purchase Ledger :
    select <Create> option press enter (or) ALT + C
    Name : Purchase a/c
    Under : Purchase accounts
    Inventory values are affected : Yes
    Accept_Yes
  • Name of Item :
    Select “Create” option , Press enter (or) Press ALT + C
    Name : Printers
    Under : Electronics
    Units : Pcs
    Press enter > Accept _ Yes
  • Godown : Rajam
    Press enter
  • Quantity : 20 pcs
  • Rate : 20,000
  • Amount : 4,00,000
    Press enter
  • Similarly, Create for “Scanner” also
  • Total Value : 5,50,000
  • Press Enter
  • Accept _ Yes

RECEIPT NOTE VOUCHER

  • Press ALT + F9 for receipt note voucher
  • Reference No : Ch / ri / 500
  • Party A/c Name : Ramesh Industries
  • Order No : Select PO / RI / 500 Press enter
  • Party Details : <Press Enter>
  • Purchase Ledger : Purchase A/c < Press Enter >
  • Now Items are automatically displays as per Order Number
  • Press enter
  • Accept _ Yes

REJECTIONS OUT VOUCHER

  • Press CTRL + F5 for rejections out voucher
  • Ledger Account : Ramesh Industries
  • Supplier’s Name and Address : Ramesh Industries
  • Name of Item : Printers < Press Enter >
  • Tracking No : Ch / Ri / 500
  • Godown : Rajam
  • Quantity : 03 pcs
  • Press enter
  • Similarly, Select for Scanner also
  • Press enter
  • Accept _ Yes

SEE MORE

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