How to create Purchase and Sales in Tally ?

PURCHASE VOUCHER :

We can use the purchase voucher to record all purchase related transactions in Tally. Generally, We buy goods (or) services on credit or cash. Purchase voucher allows user to record in both mode (cash / credit). The Key for Purchase Voucher is F9. And path is Gateway of Tally — Accounting vouchers

SALES VOUCHER:

We can use the sales voucher to record all sales related transactions in Tally. Generally, we sale goods (or) services on credit or cash. Sales voucher allows user to record in both mode (cash / credit). The key for sales voucher is F8. And path is Gateway of Tally — Accounting Vouchers.

Settings:

Purchase and sales vouchers have two modes.

  1. Invoice Mode
    • Item Invoice : Item invoice is about to record transactions, that are related to stock items / inventory .
      Example : We purchase / sale 10 computers . Then use this mode to record.
    • Accounts Invoice : This is about to record service related transactions.
      Example : We purchase / sale advertising service . Then use this mode to record.
  2. Voucher mode :
    This mode allows user to record purchase or sales related transactions in debit and credit mode . It can be either inventory or service

IMPORTANT KEYS:

  • use CTRL + V to switch between voucher mode to invoice mode or invoice mode to Voucher mode
  • use ALT + I to switch between Item invoice to accounts invoice or accounts invoice to item invoice

ASSIGNMENT ON
PURCHASE VOUCHER
(Item Invoice mode )

  1. Company has following opening stock in Rajam Godown
    • Monitors — 30 pcs @ Rs. 5,000
    • Keyboards – 50 pcs @ Rs. 500
    • Mouse – 60pcs @ Rs. 300
    • Pendrives – 90pcs @ Rs. 600
  2. Company has cash opening balance — Rs. 5,00,000/-
  3. Company purchase the following stock from Alpha technologies with Ref no : AT / 100 and stored at Rajam location. Dated : 01/09/2020.
    • Monitors — 10 pcs @ Rs. 5,000
    • Keyboard — 10 pcs @ Rs. 500
    • Mouse – 10 pcs @ Rs. 300
    • Pendrives – 10 pcs @ Rs. 600
  4. Company has paid the pending amount to Alpha Technologies against ref no : AT/ 100 in cash — Rs. 40,000/- on 02/09/2020
  5. Company sold the following items to Raghav industries with ref no : RI/100 and delivered from Rajam location. Dated: 01/10/2020
    • Monitors – 15 pcs @ Rs. 6,000
    • Keyboard – 15 pcs @ Rs. 700
    • Mouse – 15 pcs @ Rs. 400
    • Pendrives – 15 pcs @ Rs. 800
  6. Company received the full pending amount from Raghav industries against ref no: RI/100 in cash. Dated : 02/10/2020.

SOLUTION

STEP : 01

  • Press F11 for Company Features
  • Press F2 for Accounting Features
  • Storage & Classification:
    Maintain Multiple Godowns : Yes
  • Invoicing:
    Enable Invoicing ? Yes
    Record Purchases in invoice mode ? Yes
  • ACCEPT – YES

STEP : 02

  1. Gateway of Tally — Inventory Info — Godowns — Create
    Name : Rajam
    Press enter > Accept – Yes
  2. Gateway of Tally > Inventory info > Stock Groups > Create
    Name : Electronics
    Press enter > Accept – yes
  3. Gateway of Tally > Inventory info > Units of measure > Create
    Symbol : Pcs
    Press enter > Accept – yes
  4. Gateway of Tally > inventory info > Stock items > Create
    Name : Monitors
    Under : Electronics
    Units : Pcs
    Quantity : 30 pcs
    Godown : Rajam
    Rate : 5,000
    Value : 1,50,000
    Press ENTER _ Accept – yes
  5. Enter the remaining all items same as above .

stock summary : ( 2,47,000.00)

Gateway of Tally > Display > Stock summary

STEP : 03

  • Gateway of Tally > Accounts info > Ledgers > Alter > Cash > Enter the opening balance : 5,00,000/-.
  • accept – yes

Step : 04

  • Gateway of Tally > Accounting Vouchers
  • Press F9 for Purchase Voucher
  • Press ALT + F2 to change period
    From : 01-04-2020
    To : 31-03-2021
  • Press F2 to change date
    01-09-2020
  • Press F12 for Configuration :
    Use Common ledger Account for item Allocation ? Yes
    Use defaults for Bill Allocations ? No
  • Supplier invoice No : AT / 100
  • Party A/c Name :
    ALT + C
    Name : Alpha Technologies
    Under : Sundry Creditors
    Maintain Balances Bill By Bill : Yes
    Accept_ Yes
  • Purchase Ledger :
    Name : Purchase A/c
    Under : Purchase Accounts
    Inventory values are affected :yes
    Press enter
    Accept _ yes
  • Name of Item :
    Select “MONITORS” from list > press enter
    Godown : Rajam
    Quantity : 10pcs
    Rate: 5,000
    Press enter
  • select & Enter the remaining all items
  • TOTAL PURCHASE VALUE Rs. 64, 000/-
  • press enter
  • Type Ref : New Ref
  • Name : AT / 100
  • Amount : 64,000
  • press Enter — Accept _ Yes

Reports :

  • Gateway of Tally > Stock Summary > 3,11,000/-
  • Gateway of Tally > Statements of Inventory > Godowns > Rajam
    ELECTRONICS > 270PCS

Step : 05

Gateway of tally > Display > Statements of Accounts > Outstandings > payables > ALPHA TECHNOLOGIES > RS. 64,000/-

Step : 06

  • Gateway of Tally > Accounting Vouchers > press F5 for payment voucher
  • Account : Cash
  • Particulars : select ALPHA TECHNOLOGIES from list
  • Amount : 40,000
  • select ” AGST REF” > Name : AT / 100 > Amount : 40,000
  • Press Enter — Accept_ Yes
purchase voucher

Step : 07

  • Gateway of Tally > Accounting Vouchers > Press F8 for sales voucher
  • press F2 to change the date : 01-10-2020
  • Reference Number : RI / 100
  • Party’s a/c name :
    Alt + C
    Name : Raghav industries
    Under : Sundry Debtors
    Maintain balances bill by bill : Yes
    Press Enter > Accept – Yes
  • Sales Ledger :
    Alt + C
    Name : Sales A/c
    Under : Sales Account
    Inventory values are affected : Yes
    Press Enter > Accept_Yes
  • Name of Item :
    “Monitors” > Press enter
  • Godown :
    Rajam
  • Quantity :
    15pcs
  • Rate :
    6,000
  • Amount :
    90,000
  • ENTER THE REMAINING ALL THE ITEMS SAME AS ABOVE
  • SALES VALUE : 1,18,500
  • press enter >
  • new ref : RI / 100
  • Amount : 1,18,500
  • press enter > Accept_ Yes

Report:

  • Gateway of Tally > Stock Summary
    value : 2,15,000
  • Gateway of Tally > display > Statements of accounts > Outstandings > Bills receivable
    VALUE : 1,18,500.00

Step : 08

  • Press F6 for receipt voucher
  • Account : Cash
  • Particulars : Raghav industires
  • Amount : 1,18,500
  • press enter
  • agst ref: ri/100
  • Amount : 1,18,500
  • press enter > Accept_Yes

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