How to pass payment and receipt vouchers in Tally ?

In Tally, Payment, Receipt and Contra Vouchers are accounting vouchers. The key for payment voucher is F5 , contra is F4 and receipt is F6. Lets have a explanation for these vouchers.

What is Payment voucher in Tally?

Payment voucher uses to record all payment related transactions. Company makes payment in different modes. Payment mode can be in cash, petty cash, cheque, DD, or online transfer. The transactions like expenses payable can not effect in Payment voucher.

How to pass payment voucher in Tally ?

Lets take some examples:

  1. Company’s cash opening balance is Rs.5,00,000/-
  2. Company’s State Bank of INDIA balance is Rs. 2,00,000/-
  3. Company paid cash for Salaries on 1-4-2020 – Rs. 40000/-
  4. Company paid cheque of SBI for Travelling Charges on 02-04-2020 – Rs. 3000/-
  5. Amount paid for General Expenses – Rs. 5000/- in cash on 01-05-2020

SOLUTION:

STEP – 01

  • Create a new company by pressing ALT + F3 > Company info > Create company
  • specify the Financial year date and books beginning date from 1-4-2020
  • Gateway of Tally > Accounts Info > Ledgers > Single Ledger > Create
    Now create the following ledgers:
  • Name : State Bank of INDIA
    Under : Bank Accounts
    Opening Balance : 2,00,000/-
  • Name : Salaries
    Under : Indirect Expenses
  • Name : Travelling Charges
    Under : Indirect Expenses
  • Name : General Expenses
    Under : Indirect Expenses

Altering Cash ledger:
Gateway of Tally > Accounts info > Ledgers > Single ledger > Alter > Select Cash ledger from List > Press enter > Enter opening balance now

STEP – 02

  • Gateway of Tally > Accounting Vouchers > Press F5 for Payment voucher
  • Press ALT + F2 to change period – From : 01-04-2020 To 31-03-2020
  • Press F2 to change date : 01-04-2020
  • Press F12 for configuration > Use single entry mode for payment / receipt / contra – Yes
  • Account : Cash < Select cash ledger from list of ledgers>
  • Particulars : Salaries
  • Amount : 40,000
  • Enter narration if requires
  • Press ENTER _ Accept_yes

Remaining Transactions:

  • Press F2 to change Date : 02-04-2020
  • Account : SBI
  • Particulars : Travelling Charges
  • Amount : 3,000
  • Press F2 to change date : 01-05-2020
  • Account : Cash
  • Particulars : General Expenses
  • Amount : 5,000

What is receipt voucher in tally ?

Company receives income from sundry debtors or other sources . Then, We use Receipt voucher to record all receipt related transactions.

How to record receipt voucher in Tally ?

Lets take some examples:

  1. company received amount for commission – Rs. 60000/- in cash on 02/05/2020
  2. company received income for rents – Rs. 12,000/- on 01-06-2020
  3. Company received amount from ABC Industries (Opening Balance: 3,00,000) in cheque of SBI – Rs. 1,50,000/- on 01-07-2020 (Ref no: Abc/400 with dated : 01/05/2019)

Solution

STEP : 01

  • Gateway of Tally > Accounts Info > Ledgers > Single Ledger > Create
    Now create the following ledgers
  • Name : Commission Received
    Under : Indirect Incomes
  • Name : Rents Received
    Under : Indirect Incomes
  • Name : ABC Industries
    Under : Sundry Debtors
    Maintain Balances Bill By Bill : Yes
    Now enter the opening balance : 3,00,000/- <Press enter>
    Specify date : 01/05/2019
    Select New ref from the field and enter ref no: Abc/400

STEP : 02

  • Gateway of Tally > Accounting vouchers > Press F6 for receipt voucher
  • Press F2 to change change : 02-05-2020
  • Account : Cash
  • Particulars : Commission received
  • Amount : 60,000
  • Press Enter_Accept-Yes

Remaining Transaction:

  • Account : Cash
  • Particulars : Rents Received
  • Amount : 12,000
    Accept_Yes
  • Account : SBI
  • Particulars : ABC Industries
  • Amount : 1,50,000 < Press enter >
  • select AGST REF — ABC/400 — 1,50,000 < Press enter >
    Accept_Yes

Reports :

  • Gateway of Tally > Display > Receipts and payments
  • Press ALT + F1 for detailed or Condensed report
  • Press F5 to switch between ledger wise or group wise report
  • press ALT + N for auto repeat column (You can view daily, monthly , yearly report here)
  • Press ALT + C for new column (Here, you can compare more companies report)
  • ALT + D for delete column
  • ALT + A for Alter column

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